Room Booking

Room Booking

Staff are now able to book rooms via the online web room booking system. Rooms can be provisionally booked based on current availability. We will try where possible to make sure the rooms provisionally booked are the ones allocated to you, however at times this is not always possible. Please note any bookings made online should be purely for adhoc bookings and should not be module related. If you have any module requests then please email 

Please Note: All bookings requests for main reception should now be emailed to Please see the terms of usage/working document which can be found here.


In order to ensure suitable rooms are being booked the timetabling department will check provisional bookings. Once the booking has been confirmed you will then receive a confirmation email as proof of your booking. We will normally confirm your booking within 24 hours. If you wish to cancel a booking you can use the 'My Bookings' link in the top right-hand corner of the screen. Once a cancellation has been made an email will be sent as confirmation. 


For any urgent (same day) enquiries please ring extension 5344. If you are a student registered at Worcester University and wish to make a room booking please send an email to Please include your student number, preferred date, start time and end time for your booking and the reason for your booking. If you are a staff member and you have a module request please email us at


A list of timetabled rooms, including the capacity and whether the room contains modern equipment can be found here.


A list of Frequently Asked Questions for the online booking system can be found here.


Please take a moment to read our useful information. 

  • Catering can be ordered on ext 5179 or by emailing
  • Additional AV equipment may be requested via the ILS helpdesk portal.
  • Rooms should be left clean and tidy and set up suitably for teaching.
  • If you are not a member of university staff or a student within the University please contact our Venue Hire team by emailing
  • It is University policy that staff should finish their sessions at least five minutes before the scheduled end time.  This is to allow the next group to access the room so that sessions can begin as close as possible to the stated start time.
  • For room bookings at The Hive please email
  • If you require a room to be set-up for an event please email
  • Any maintenance enquiries relating to teaching rooms please email
  • For any non-teaching bookings at the Arena please email

Please click on the links below for terms and conditions.

Student bookings

Staff Bookings:Includes double occupancy issues. 

Bookings at the Arena.

Updated: 25th July 2017.