In this role you will provide comprehensive administrative support in two key areas of HR.
You will work closely with the Deputy Director of HR and colleagues in the HR Operations team to support aspects of the University’s reward processes, for example promotion and pay progression schemes, staff benefits schemes. You will also work with colleagues in the HR Recruitment team to contribute to recruitment administration and a high quality job applicant experience.
In the supporting statement of your application form please give evidence to demonstrate how you meet the essential criteria listed in the person specification; you are advised to address each item on the person specification in turn and give specific examples of activities you have undertaken.
Closing date: Wednesday 18 Apr 2018
Reference number: PER1803 - 3593
- Job details
- Band 3 £16,654 - £18,263 a year, with opportunity to progress to £19,850 a year
- Full time, 37 hours a week
- As soon as possible
- Responsible to
- Deputy Director of HR, in relation to Reward activities and line managment. HR Manager (Recruitment) in relation to recruitment activities.
- Responsible for
- Interview date
- Interviews to be held on Friday 4th May 2018
For more information about the department visit the Human Resources website.
The University of Worcester is a committed to providing excellent education. High standards, inspirational teaching and extensive opportunities for student participation combine to enable individual students to flourish. The University is high achieving in graduate employment and was shortlisted for the University of the Year Awards by Times Higher Education in 2016.
With over 10,000 students, and more than 1,100 staff members, the University has an excellent track record of sustained financial performance and strategic investment in high quality, innovative facilities. With a national reputation as a friendly, truly inclusive university, both students and staff feel genuinely empowered, inspired and encouraged to grow personally and professionally.
The HR department plays a key role in supporting the University’s strategic aims and in achieving its mission to be ‘an outstanding university at which to be a member of staff’.
We are committed to offering our staff the creative combination of challenge, opportunity and support which is needed to grow personally and professionally. Having the best people work at the University is central to the University’s ongoing and future success. We offer you a comprehensive induction, extensive staff development opportunities and a wide range of benefits including generous holiday allowance, pension scheme and access to excellent facilities. Staff can also access the University’s wide array of sports, educational and leisure facilities.
- Main duties
1. To provide administrative support to the Deputy Director of HR for Reward related projects, this may include assisting with internet searches, collating information, circulating draft materials and collating feedback, assisting with updating and circulating documents.
2. To assist with the formatting and uploading of Reward related documents to the HR pages of the University website.
3. To provide administrative support for the University’s promotions and pay progression processes, including collating employee applications and creating appropriate outcomes correspondence.
4. To provide administrative support for panel meetings and other Reward related events, including room/venue bookings, corresponding with panel members and attendees, booking refreshments, preparing and distributing papers.
5. To assist with updating the HR database with the agreed outcomes of promotions and rewards processes.
6. To assist with the maintenance of the University’s hard copy employee HR records, filing and archiving.
7. To provide a first point of contact for job applicants, managers and colleagues, responding to queries or signposting to relevant information; escalating to a relevant HR colleague as appropriate.
8. To upload job descriptions to the University job opportunity pages.
9. To download job applications from the University job opportunity system and prepare shortlisting packs for recruiting managers.
10. To assist with generating interview schedules, invitations to interviews and other related correspondence.
11. To assist with preparing interview packs for recruiting managers and panel members, collating and distributing in a secure and timely manner.
12. To assist with booking suitable venues and University rooms, equipment, catering and refreshment orders for interviews and selection events.
13. To assist with the maintenance of up to date job vacancy records and equal opportunities data.
14. To assist with the archiving of recruitment records.
15. To contribute ideas and suggestions for improving HR processes and procedures, assist with the documentation of processes and procedures, and uploading to the HR web pages.
16. To work at all times with absolute integrity and professionalism, maintain confidentiality and work within the University’s guidelines and policies for data protection and information security.
17. To contribute to student related activity, for example University Open Days, Worcester Weeks etc.
*Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.
*Take steps to ensure and enhance personal health, safety and well being and that of other staff and students.
*Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion, and takes into account the University's commitment to environmentally sustainable ways of working.
- Person specification
Please provide evidence of how you meet each of the essential criteria.
1. Experience of providing administrative support in an office environment.
2. Comprehensive range of IT skills, including MS Word and Excel, accurate data entry skills, and aptitude to learn new systems quickly.
3. Ability to work to deadlines, prioritising tasks and liaising with colleagues as necessary to keep relevant parties informed of progress.
4. Ability to work with a high level of accuracy and attention to detail.
5. Ability to communicate clearly both orally and in writing, including coherent sentence construction and grammatical accuracy.
6. Good interpersonal skills with experience of liaising with a range of internal and external contacts in a polite and diplomatic manner.
7. A flexible and proactive approach with the ability to make a positive contribution to a team environment.
8. An understanding of relevant working practices to ensure secure storage of information and that confidentiality of information is maintained.
Applications from Non EEA Workers:
Prospective applicants are advised to ensure that they are eligible to work in the UK without restriction.
Prospective applicants in points-based system immigration routes should assess their circumstances against the published criteria, which are set out on the GOV.UK website at www.gov.uk/browse/visas-immigration .
Visit www.naric.org.uk/visasandnationality for more information on how you can use a qualification from outside the UK to meet the requirements of the immigration rules.
Unspent convictions, cautions and bind-overs
The University is strongly committed to the fair treatment of its staff and potential staff, regardless of race, gender, religion, sexual orientation, responsibility for dependants, age, physical/mental disability or offending background.
In line with the University's policy on the Recruitment of People with a Criminal Record, shortlisted candidates are required to provide information of any unspent convictions, cautions and bind-overs. Applicants are advised to seek independent advice if there is any doubt about the status of a previous conviction, caution or bind-over. Disclosures will only be considered at the point when an offer of employment is made. The existence of a criminal record will not in itself prevent you from gaining employment.
This is a description of the job as it is presently constituted. This job description is intended to enable a flexible approach to be offered working across the University as required. It is subject to review and amendment in the light of changing needs of the University and to provide appropriate development opportunities. Members of staff are expected to participate fully in discussions about changing requirements and it is the University's aim to reach agreement to reasonable change. If agreement is not possible, it reserves the right to require changes to the job description after consultation with the individual concerned.