Course Approval (including Academic Planning and Portfolio Group forms)

Course Approval (including Academic Planning and Portfolio Group forms)

Academic Planning and Portfolio Group (APPG) - with effect from September 2018
(please contact Sara Gibbon or AQU Officers for APPG meeting dates and deadlines).

If you are planning to develop a new course, please contact AQU, the relevant College Director for your School and your Head of School/School Quality Co-ordinator in the first instance to arrange a preliminary meeting to discuss the process and timescales.  Initial approval for all new course proposals, major and substantial changes, including changes to course or award title(s), course closures and course suspensions has to be provided by Academic Planning and Portfolio Group (APPG) (formerly Course Scrutiny Group).

For all New Course Proposals please see the APPG Process Flow Diagram

Please use the headings provided in the APPG New Course Proposal Form and ensure that it is accompanied by an APPG Costings Form which is available from, and should be completed in conjunction with, Finance. 

Please also complete the APPG Template for Provision of Information for Prospective Students in conjunction with the associated Provision of Information for Prospective Students Policy dated January 2018. This must be signed off by the relevant Course Director before it is submitted for consideration by APPG.

For Collaborative Courses with Partners
Please complete the APPG COLLABORATIVE New Course Proposal Form as well as the APPG New Course Proposal Form and the APPG Costings Form, which is available from and should be completed in conjunction with Finance, as above.

Please also complete the APPG Template for Provision of Information for Prospective Students in conjunction with the Marketing and Publicity Materials - Policy for Partners updated January 2018. This must be signed off by the relevant Course Director before it is submitted for consideration by APPG.

Please submit completed forms to Sara Gibbon

For proposed Major and Substantial Changes (including changes to course or award titles), Course Closures and Course Suspensions please see:
Course Closure, Suspension and Substantial Change Procedures
Flowchart for Course Closure, Suspension and Substantial Change
Course Closure, Suspension and Major Change Policy

Please complete the Course Closure, Suspension and Substantial Change form in conjunction with the Course Closure Action Plan.

Please submit completed forms to Sara Gibbon

Course Planning and Approval/Re-approval Process

Following approval by APPG, the Course Planning and Approval/Re-approval Process is the means by which the University approves all courses leading to an award granted by UW, either directly or via partnership arrangements. The development process is based upon a consultancy model carried out by the course team in discussion with internal and external specialists. Listed below are the appendices as outlined in the process document:

Appendix 1 Flowchart for Course Planning and Approval/Re-approval process
Appendix 2 Standard Criteria for Approval of all Provision 
Appendix 3 Checklist for Courses involving Collaborative Arrangements
Appendix 4 Initial Course Proposal Form (See APPG forms above)
Appendix 4a Approval documentation sign-off form
Appendix 4b Briefing paper template for attendees of approval meeting
Appendix 5 Intent to Approve form (ITA) for all new courses undergoing approval
Appendix 6 Guidance on choosing External Advisers/External Panel Members
Appendix 7 Programme Specification Templates
Appendix 8 Course Handbook guidance for 2019/20 (updated Nov 2018)
Appendix 9 Module Specification Template
Appendix 10 Report Template for External Adviser 1
Appendix 10b Report Template for Employer External Adviser
Appendix 11 Resource Statement - UW based programmes
Appendix 12 Resource Statement - Collaborative Provision courses
Appendix 13 AQU Officer's Report Template
Appendix 14 Approval of new delivery venues for existing provision

Guidance on Library Self-Audit Tool and Tool Kit (new October 2018)

The University takes a risk-based approach with regard to approving changes to modules and/or courses. The degree of external input varies according to the types of changes that may occur (see Appendix 15 below).

Appendix 15 Guidance on Amendments to Modules and Courses (amended October 2018)
Appendix 16 Amendments to Approved Modules form (revised process for 2018/19)
Appendix 17 Amendments to Approved Courses form (revised process for 2018/19)
Appendix 18 Removal of Optional Modules form
Appendix 19 Cumulative change tracking spreadsheet

Guidance for mapping UW HND awards to Pearson BTEC HN awards

Approving Higher and Degree Apprenticeships

Guidance and Process for the University Approval of Higher and Degree Apprenticeships

Apprenticeship Documentation Appendix 2 Specification for Higher Level and Degree Apprenticeships
Apprenticeship Documentation Appendix 3 Guidance for the Apprenticeship Apprentice Handbook and Employer Handbook


 

Feedback on AQU processes

Thank you for your involvement in our Course Planning and Approval process.
It would be really useful for future development of our processes if you could send us your feedback.
If you have recently attended an approval or review event at the University of Worcester, please click here to go to our Evaluation Questionnaire, or send any comments by email to the Academic Quality Unit.

We look forward to hearing from you.

External Adviser's Expenses Claim Form
Students'/Employers' Travel Expenses Claim Form