Graduate Research School
Expenses budget
Expenses budget
Expenses Budgets for Full Time Research Degree Students on a studentship bursaryAll students who are awarded a studentship bursary for a period of 3 years are also awarded an expenses budget. The budget is university money and is there specifically to pay for expenses directly related to your research. It should therefore be used for the following:
• Photocopying
• Printing of research posters
• Purchase of books
• Conference attendance
• Travel to conferences, to see supervisors, to access research materials etc
• Accommodation when attending conferences, visiting external supervisor etc
• Lab or field materials specifically for your research (Petri dishes, chemicals, protective clothing etc)
• Membership of learned societies etc
• Relevant journal subscriptions
• Training courses
• Thesis binding
All items purchased through the expenses budget belong to the University and should therefore be returned to the University at the end of the studentship. This includes all IT equipment, lab materials etc. Books can normally be retained by the student.
The expenses budget is a set sum and runs from 1st August-31st July (financial year of the university). Money can not be carried over from year to year. The expenses budget for students who start a studentship after 1st August will be pro rata for the first year and therefore also the last year.
As the expenses budget is a limited fund we are now asking for all claims of expenditure to be approved by the Director of Studies. This can be done by e-mail so as not to delay the process.
The expenses budget is not intended for the purchase of IT equipment, including external hard drives. The GRS automatically purchases IT equipment (PC or laptop, cables, printer etc) for all FT students as this has to be purchased by and authorised by the University’s purchasers and Purchasing Manager respectively. All IT equipment is consequently owned by and insured by the University.
All FT students are given access to the secure University staff server which will store a large amount of material and is backed up every evening.
If you find that yon need to store a large amount of data on an external hard drive, the GRS Manager will require approval for this from the DoS. The hard drive that is purchased is owned by the University and must be given back at the end of your studentship.
No IT equipment is permitted to leave the campus unless it is a laptop which has been hired out from the School.
If you wish to purchase a software licence please talk to the GRS Manager. If the licence will be of benefit to more than one student, the School will consider purchasing this. If the software is specific to one individual’s needs, it will be taken out of the expenses budget.